Temping Information

Tax and Bank Information

1. Once you have been confirmed in a temporary or contract role, send the original copy of your P45 to the Payroll Department, Premier Recruitment International, 6 Lapps Quay, Cork. The telephone number for the payroll department is 00353 21 2300300.
2. If this is your first employment in Ireland, you are required to get a PPS Number (Personal Public Service Number). This can be obtained from your nearest social welfare office where you will be required to produce proof of identity (passport) and proof of address (utility bill)

Once issued with a PPS number, your consultant will provide you with a 12A form that must be completed and returned freepost to your local tax office. Morgan McKinley’s Employer’s Registration number is 4726096A.

Please find the list of tax offices below and send details to the nearest one to where you are living. 

• Dublin City Centre  - 9/15 Upper O’Connell Street, Dublin 1
• Dublin South - 85-93 Lower Mount Street, Dublin 2
• Dublin North and Fingal - Block D, Ashtown Gate, Navan Road, Dublin 15
• Dublin West - Plaza Complex, Belgard Road, Tallaght, Dublin 24
• Cork - Revenue House, Assumption Road, Blackpool, Cork
• Kilkenny - Kilkenny Revenue District, Government Offices, Hebron Road, Kilkenny
• Waterford - Waterford Revenue District, Government Offices, The Glen, Waterford
• Limerick - Limerick Revenue District, Government Offices, River House, Charlottes Quay, Limerick

The Tax office will then send you your Certificate of Tax Credits, (the new version of the tax-free allowance certificate) and they will notify us of the details. However, once you receive your certificate of Tax Credits, fax a copy to payroll in Cork, on 021 2300 330. It can take between 2-6 weeks to process.

You will be on Emergency Tax if you don’t have a P45 from the current tax year or if your 12A form application is being processed. This means that your net pay may fluctuate over your first 12 weeks of employment unless you are issued with a certificate of tax allowances, at which point your tax will be normalised. It is very important that you sort out your tax situations ASAP.

Should you have any queries, you can ring the Dublin tax office on 1890 333 425 or the South West Region tax office on 1890 222 425.

3.  If you have a P45, your tax assessment will be processed according to current tax guidelines and all appropriate deductions will be made. If you still have any problems getting the required information, please let your consultant know.
    
4. The Income Levy has increased from 1% to 2% since the Supplementary Budget in April 2009. Persons entitled to a full medical card are specifically excluded from the income levy. The exemption exists for people who hold a full medical card and NOT for people who hold a GP only medical card. If you do hold a full medical card you must notify your consultant.
    
5. A bank will open an account for you on production of your Certificate of Tax Credits. You may also be required to provide proof of identity (passport, driving licence) along with a utility bill (gas, electricity, telephone) in your name.

Pay Details

1. When you commence your new job your consultant will let you know if your timesheets will be Online or Manual. Both are detailed below. 
2. You will get paid by direct bank transfer or cheque each Friday a week in arrears. Each week you will receive a timesheet at work either online or manually. At the end of each week, enter the number of hours you have worked to the nearest quarter hour, (e.g. 7.75 hours) – not including lunch!

Online Timesheets

Before you start an assignment your consultant will set you up with the username and passwords for our online timesheet system. They will also explain the process involved in filling in and submitting timesheets - which we also outline as follows:

In order for you to be paid you are required to fill in your hours of work via a secure website. This MUST be done every Friday of each week, as your working week commences on Saturday and finishes the following Friday. Your team leader/manager will then approve your hours of work. If by Monday at 12 noon your hours have not been approved please contact your team lead/manager (you can check this by going into the Timesheet History of the online timesheet system to check whether the status of the timesheet is Awaiting Approval or Approved). It is your responsibility to ensure that your team leader/manager approves your hours of work. This is of paramount importance as if your hours have not been entered and approved it will result in non-payment.

PIN: The first time you log into the new system you must enter a PIN of your choice - this is known only to you and should be easy for you to remember

Step 1 – Log onto https://www.premiergroup.eu/onlinetimesheets/
Step 2 - Enter your new username & password
Step 3 - Chose a 4 digit PIN number
Step 4 - Click on ‘create timesheet’ icon
Step 5 - Enter Hours. When finished click next
Step 6 - If hours are correct click on ‘send’

Your hours have now been sent to your supervisor for approval. Should you have any difficulties or any queries, please contact your consultant. 

Manual Timesheets

At the end of the week (or assignment, if earlier) get the total hours you’ve worked each day signed off by an authorised member of the client’s staff. Please realise that without the properly signed timesheet, we cannot pay you.

Return your signed timesheet to us by fax on 021 2300 330 to reach us by no later than 12.00pm on the Monday of the following week (Please ensure you have received confirmation that your fax went through). You should also post the original copy to the Payroll Department, Premier Recruitment International, 6 Lapps Quay, Cork to reach us by no later than 10.00am on the Tuesday. If these are not done, there will almost certainly be a delay in the payment to you. Always hold on to a copy of your timesheet in case you need to send it again.

1. We will email your pay slip, and new timesheet where necessary, on Thursday Morning. Please contact your consultant if you require your password to open the payslip. If for any reason, you do not receive your timesheet, ring your consultant and one will be faxed to you immediately. 
2. Payment will then reach your bank account on Friday.

Note

• If you mislay your timesheet or have any problems filling out an online timesheet, contact us immediately 
• Never use a timesheet to record hours you have worked on any other assignment than the one named on the timesheet
• Never use a timesheet to record hours worked in any week except the one for which it is specifically dated
• The client must sign any alteration to the figures of daily or total hours worked
• If for any reason you cannot (or know you will not be able to) get your timesheet signed, let us know as soon as possible

It is your responsibility to ensure that your timesheet is submitted in time in order to be paid. Where we are unable to validate information contained in a timesheet, we reserve the right to withhold payment pending verification from the client.

Holiday Entitlements

1. Holiday pay is calculated as 8% of all hours worked. This will be signed off and paid on request or on the completion of the assignment. Maximum days off are 20 days a year.
2. To receive your holiday pay, please fill in the holiday hours desired in the allocated box indicated on your timesheet. Please note that only accrued holiday pay will be processed.
3. All unpaid holiday entitlements will be processed and paid on week 52 (the 31st of December). Unfortunately there is no carry over facility.
4. Providing you have worked 40 hours in the five weeks before a public holiday, you will be entitled to payment for the public holiday.

Completion of Assignments

1. Let your consultant know as soon as possible when the client confirms the finish date of your assignment, or any change in your assignment details (e.g. change of supervisor / department).
2. Morgan McKinley requires all temporary employees of the Company to give one weeks notice of termination of employment.

PRSAs – The Option

Personal Retirement Savings Account (PRSA) is a form of pension fund similar to a company pension. As a temporary agency worker you are not entitled to join a company pension scheme, however, you are entitled to have a portion of your salary deducted and transferred into a PRSA. Morgan McKinley operates PRSAs through Coyle Hamilton. For more information on PRSAs please talk to your consultant.